Introduction

At CocoTots Preschool & Day Care, we respect your privacy and are committed to protecting the personal information of our parents, children, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website, submit an enquiry, apply for admission, or use our services.

By accessing our website or providing your personal information, you agree to the practices described in this Privacy Policy.

Information We Collect

To provide the best possible experience and educational services, we may collect the following information:

Personal Information

• Parent or Guardian Name
• Mobile Number
• Email Address
• Residential Address
• Relationship to the Child

Child Information

• Child’s Name
• Date of Birth
• Age
• Gender
• Program Applied For
• Previous School Information (if applicable)

Health Information

Where necessary, we may collect information about:

• Medical Conditions
• Allergies
• Vaccination Details
• Emergency Contact Information
• Special Learning or Care Requirements

This information helps us provide a safe and supportive environment for every child.

Website Information

When you browse our website, we may automatically collect:

• IP Address
• Browser Type
• Device Information
• Pages Visited
• Time Spent on the Website
• Referral Source
• Cookies and Analytics Data

This information helps us improve our website and user experience.

How We Use Your Information

The information we collect is used to:

• Respond to admission enquiries and contact requests.
• Process admissions and enrolments.
• Communicate important school updates and announcements.
• Share event information, newsletters, and activity updates.
• Maintain student records and administrative information.
• Ensure the health, safety, and well-being of every child.
• Improve our website, curriculum, and educational services.
• Meet legal and regulatory requirements.

We only use your information for legitimate educational, administrative, and operational purposes.

Sharing of Information

Your privacy is important to us.

CocoTots Preschool & Day Care does not sell, rent, or trade your personal information to third parties.

We may share your information only when necessary with:

• Authorized teachers and school staff.
• Trusted service providers who assist with school operations or website management.
• Medical professionals during an emergency involving your child.
• Government authorities or law enforcement when required by applicable law.

All information is shared responsibly and only when necessary.

Data Security

We take appropriate technical and organizational measures to protect your personal information against unauthorized access, misuse, loss, or disclosure.

Our security practices include:

• Secure storage of records.
• Restricted access to confidential information.
• Password-protected administrative systems.
• Regular monitoring of data security practices.

While we work hard to protect your information, no method of online transmission or electronic storage is completely secure. We encourage users to take reasonable precautions when sharing personal information online.

Cookies & Website Analytics

Our website may use cookies and similar technologies to improve your browsing experience.

Cookies help us:

• Remember user preferences.
• Analyze website traffic.
• Improve website performance.
• Understand visitor behaviour.
• Enhance website functionality.

You can choose to disable cookies through your browser settings. Please note that some website features may not function properly if cookies are disabled.

Children’s Privacy

Protecting children’s privacy is extremely important to us.

Personal information relating to children is collected only with the consent of a parent or legal guardian and is used solely for educational, administrative, health, safety, and communication purposes.

We never knowingly collect personal information directly from children through our website without parental involvement.

Photography & Media

During classroom activities, celebrations, educational events, and school functions, photographs or videos may be captured for educational and promotional purposes.

These images may be used on:

• CocoTots Website
• Social Media Platforms
• School Brochures
• Newsletters
• Event Presentations
• Marketing Materials

If you do not wish your child’s photographs or videos to be used, you may submit a written request to the school. We will respect your preference wherever reasonably possible.

Third-Party Websites

Our website may contain links to third-party websites for additional information or convenience.

Please note that we are not responsible for the privacy practices, content, or security of external websites. We encourage you to review their privacy policies before providing personal information.

Your Rights

As a parent or guardian, you may:

• Request access to your personal information.
• Request correction of inaccurate information.
• Update your contact details.
• Withdraw consent for specific communications, where applicable.
• Request deletion of information, subject to legal and operational requirements.

To exercise these rights, please contact our school administration.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, technology, or legal requirements.

Any updates will be posted on this page along with the revised “Last Updated” date. We encourage you to review this page periodically.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how your information is handled, please contact us.

CocoTots Preschool & Day Care

📧 Email: info@cocotots.com

📞 Phone: +91 98107 68540

📍 Address: Wave City, Ghaziabad, Uttar Pradesh – 201015

We appreciate the trust you place in CocoTots Preschool & Day Care. Protecting your family’s privacy while providing a safe, caring, and enriching learning environment for every child remains our highest priority.